Description

• Assists the Facilities Manager in his administrative duties. 

• Performs daily checking, monitoring and updating of stocks.

• Prepare request for quotation for the new requested materials to send to the Procurement. 

• Performs warehouse issuance.

• Prepare gate pass for the issued materials and for visitors. 

• Updating of stock card.

• Prepare Invoice Summary for petty cash reimbursement. 

• Performs follow up for the requested materials to the supplier and to Procurement Officer.

• Prepare and coordinate mail, faxes, and deliver credit invoices to client.

• Prepare MMG Quotation to client. 

• Receives the maintenance reports from CMMS, verifies and corrects them

• Assist the operations Department in administrative tasks: Prepares faxes, Helps prepare reports, and Follows up PE or FM in day to day operations in coordination with OM and AOM

• Handles special projects i.e. Costumes for technicians, ID cards, etc… for the Operations Department

• Triggers and induces corrective and preventive actions for continual improvement

• Highlight to PE or FM any significant problem with subcontractors

• Applies the company’s quality procedures

• Works under general direction within a clear framework of accountability.

• Substantial person responsibility and autonomy.

• Plans own work to meet given objectives and processes.

• Influences team and specialist peers internally.

• Influences clients at account level and suppliers.

• Some responsibility for the work of others and allocation of resources.

• Participates in external activities related to specific position responsibilities.

• Decisions influence success of project and team objectives.

• Broad range of complex technical or professional work activities in a variety of contexts

• Microsoft Office – highly skilled in all applications

• Good typing skills in English

• High school or equivalent diploma

• BA is a plus

• Must have a good command in English (written and verbal communication)

• 1 - 2 years’ Experience in Administrative

• Computer Literate 

Information

Location