Description

MANNAI TRADING COMPANY, WLL

P.O. Box: 76, Doha – Qatar

C-Ring Road Doha

(May 18, 2017 – Present 2018)

 

Administration Assistant

Operation activities to perform a variety of Administrative Documentation and clerical tasks.                           Duties of the include providing support to our managers and employees, assisting in daily office needs    and managing our company's general administrative activities.

 

Job Responsibilities:

-       Document Controller controlling the numbering, filing, sorting and retrieval of electronically.

-       Stored hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.

-       Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable preparation of quotation request.

-       Box filing with labels and arranging summary of credit payment terms.

-       Balance the daily card slip from invoice summary before remittance.

-       Collect cash/credit & cheque in terms of payment mode.

-       Printing / Typing and customer service assistance phone call inquiries.

-       Inventory controller for all item need to transfer to another location.

-       Using Oracle System for everyday activities and assisting Admin daily task.

 

CHIYODA ALMANA ENGINEERING LLC

P.O. Box: 22961, Doha – Qatar

Markaz Almana, 2nd floor Al-Matar St. Najma-Airport Rd.

(November 07, 2013 – February 2017)

 

Administration Assistant / Technical Support/ Document Controller

Provide administrative support, generating KPI report uploading Drawings and Document Control in NGDMS system. Coordination for the renewal of RLIC gate pass & RG training. Responsible for the maintenance and updating of large employee database. Creating reports and presentations for Office Manger to department heads, Identifying and solving problems within the database. Maintaining my work ethical standards, to a good working environment resulted in a more productive team/section into progressive entity.

 

Job Responsibilities:

-       Perform clerical support order entry and other basic tasks to support the team and ensure the smooth flow of work and other related activities as and when required to ensure productive and efficient office operation.

-       Document Controller and filing and circulation of all incoming and outgoing documents of the Project group like letters, transmittals, queries and letter from Company and Subcontractor to concerned parties.

-       Handle the criticality and prioritization of phone calls, facsimiles and emails in order to assist the department with the time management process.

-       Provides assistance and support to the preparing a daily and monthly report support services including scheduling meeting to our Manager & Engineers.

-       Assistance for Incoming/Outgoing signature of important documents such as MR/Invoice/HR-Documents.

-       Typing, photocopying and scanning of project documents and provision of copies to concerned parties when necessary, issuance of office stationaries.

-       Floor plan drawing & Organization chart monthly updating using Visio 2007, assisting transfer of computer and table if necessary.

-       Generate monthly and weekly presentation/report in NGDMS software KPI & FDC to be submitted to Client.

-       Data process entry Billable Man-Hour timesheet & overtime.

-       Arrangement of Safety Equipment PPE (Cover All, Safety Glass, safety shoes, etc.)

-       Transportation arrangement of Engineering Unit Personnel’s (time, departure, arrival, driver, phone).

-       Check the printer/copier machine plotter and request of consumable item.

-       Arrange RasGas safety training & Medical in Ras Laffan if necessary.

-       Meeting / Conference room reservation support to Engineering Department.

-       IT support assistance by removing computer connection and power cable.      

 

·         RLIC Gate Pass access

-       Monitoring and arranging RLIC gate pass in Ras Laffan - RasGas(RG) / Qatar Gas(QG)/ Hellium3 (HE3) – to have access to enter office/plant area.

-       Prepared the document need for the renewal and coordinate with admin personnel.

-       Arranging & Coordinating Safety training for RG/QG/HE3.

-       Update and tracking the expiration date of its training IDs.

-       Provide all the necessary equipment such as Gas Mask & Toxic clip, PPE before site visit.

-       Transportation arrangement.

·         NGDMS Electronic data uploading.

-       Uploading the Comment Resolution Sheet and Engineering Documents in (NGDMS) software.

-       Issuance of (IHM) Internal House Memo / Vendor Printing / Internal Review / issue to construction.

-       Adjustment and edit necessary correction and revision in software.

-       Check/correct all the details in every document Discipline submitted.

 

MALATH COOPERATIVE INSURANCE & REINSURANCE Co.

P.O. Box 99763 Riyadh 11625 Kingdom of Saudi Arabia (KSA)

(June 11, 2011 – October 2013)

 

Policy Administration Assistant/ Document Controller

-       To provide administrative support Broker and Client under Insurance of Malath and will be required to work flexibly, in a rapidly developing office environment, It may be necessary to assist, or cover for other administrative staff from time to time.

 

Main Responsibilities:

-       Prepared Addition in Corporate Policy Insurance.

-       Establish and Coordinated/Monitoring all E-mail maintains relationships with Broker.

-       Document Control for all policies and file it with corresponding labels in box file.

-       Maintain Malath Health Insurance members in MCMS database which consists of personal information.

-       Using MCMS(Medical Claims Management System) for Data Entry/ Correction/Deletion & all reports.

-       Printing/Sort DN-CN for signature and forward to Finance.

-       Process the Cash Claims and issuance of Cheque, printing ID Cards.

-       I done systematic filing of documents in bookshelf.

·         Sorting each policy holder in there corresponding box file.

·         Put label in the bookshelf and serial number for easy retrieval of files.

·         Monitoring of expired Policy and ready for achieve.

·         Logbook all Internal/external distribution and correspondence to home office to other department.

-       Good Coordination/Communication Client

-       Monthly Report to Finance.

 

 

CHIYODA TECHNIP JOIN VENTURE (CTJV-QCS)

Qatargas, ConocoPhilips & Shell Project.

Ras Laffan Site Office, State of Qatar Doha

(September 2006 – December 2010)

 

Oil & Gas – An LNG Project in Ras Laffan Industrial City, State of Qatar constructing two additional large scale LNG trains, respectively TR6 & 7 which has the capacity of 7.8 Millions Tones / per annum.

 

Administration Assistant/ Document Controller (SHES) Safety, Health, Environment & Security (Department)

-          Responsible for Training Records to ensure all new employee working at site have undergone safety training.

-          Help in formulating and developing procedures for guidelines in project SHES management program.

-          Assist in the development and presentation of relevant HSE training.

-          Upgrade & Monitoring database, coordinating with Subcontractor how many training they have to attend prior to issuance to ID Pass.

-          Prepared Weekly & Monthly Reports as the number of people, session and allocated time for each training on a daily basis.

-          Document Controlling internal/external distribution of correspondence to home office and other entities.

·         Established filling system of documents in box file, binders and flat files for easy retrieval and storage.

·          Receives drawing and document revisions from DCC office and replaces the superseded documents by the new revision and keep them for future reference.

·         Monitoring the IN/OUT going documents and records data base.

·         Prepared safety correspondences and documentation such as Method Statement documents before they start the job indicated all safety measurement in the area.

·         Posting all the latest JOB Bulletin, Safety huddle and Project Safety Alert bulletin.

·         Provides the summary of medical reports to be Company from the results of medical examinations.

 

 

 

 

 

 

 

 

IDS Logistics (Philippines)

29 Industrial st. Libis Bagumbayan, Quezon City

(August 2003 – September 2006)

 

IDS Group is a leading integrated distribution services provider in Asia comprising of IDS Marketing, IDS Logistic       & IDS Manufacturing.

 

Warehouse Logistics Coordinator

-          Monitoring and review progress of quality system implementation standards, policies and procedures of the company or project.

-          Coordinator personnel, proper implementation and compliance to IDS policies and procedures by Traffic Management group personnel and third party forwarders.

-          Coordinated in facilitating resolution for various concerns and problems in the course of administering Traffic Management Group activities.

-          Facilitates requests for speedy and timely delivery of rush and emergency orders.

-          Ensure proper observance of dispatching schedule and procedure of Perishable stocks for provincial delivery.

-          Perform administrative functions as needed.

 

 

JDH Zuellig (Phils.) Inc.

Manalac Ave., Taguig City

(Year 2000 – 2003)

 

Logistic Coordinator

-          Coordinated with other sections or departments for the resolution of any problem encountered by dispatchers related to stocks and other delivery concerns.

-          Ensures accurate and prompt processing of forwarder’s billing and preparation of request for payment.

-          Ensure proper preparation of necessary and pertinent documents for claims and charges against principals or forwarders.

-          Report to the Traffic Admin Supervisor any discrepancies in the computation of freight charges based on the current table of Freight Charges.

-          Ensures timely and systematic filing of billing statement.

-          Provides customers with updated information on the status of delivery upon inquiry.

-          Perform administrative functions as needed.

                                                                   

Metro Drug (Phils.) Inc.

Manalac Ave., Taguig City

(Year 1996 – 2000)

 

Administrator Personnel/Document Controller

-          Data Encoder Sales order & Purchase Order.

-          Attends customer inquiries and complaints and all various concerns.

-          Monthly inventory control / monitoring the stocks.

-          Monthly Reports after cut-off week, w/c includes monitoring of overtime, number of sales orders processed.

-          Coordinates with provincial CSO on various business transactions including implementation of new policies, as well as reinforcing existing procedures to ensure minimal error in order processing.

-          Perform administrative functions as needed.

 

MARSMAN & Company Inc. (Phils.)

Magllanes Makati City

(Year 1994 – 1996)

 

Administrator Personnel/Document Controller

-          Document Controller for each Invoice and CM and sequence per invoice number and box file.

-          Data encoding of Credit Memo (CM).

-          Ensure complete documentation and attachments of received transaction for CM processing.

-          Coordinate all concern every time we encounter rejected deliveries.

-          Data processing / Filing and organize box file/ Systematic data encoding.

 

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