XMAs Party Procedures on Financials
This thread concerns the procedures we will follow to account our Xmas party funds.
As discussed last night, the appointed treasurer will be Ms. Owen. She will be responsible in handling cash collections and disbursements.
Collection:
Alam ko may control nang inimplement si Ms Owen regarding collection. Hope all members na nagbayad sigurado kayong na lista ang pangalan nyo sa naka pag bayad. Alam ko may ibibigay atang stub that will serve as ur entrance pass.
Disbursement:
Before magdisburse ng pera ang treasurer sa mga mag cacash advance, especially ung mga committees na kelangan ng pera para magastos nila, kailangan mag fill out muna ng CASH ADVANCE FORM. The form must be approved and signed by any ADMIN, except Ms. Owen, kasi sya na ang treasurer at mag sign din sya dun sa Form… Ang Cash advance ay di lang limited sa mga committees.. pwede rin mag cash advance ang iba basta valid ung pagkakagastusan nila.
Reminders din sa lahat ng committees na magsubmit kayo ng budget nyu sa Admin para malaman din magkano ang e allot sa inyu. Dapat COMPREHENSIVE at DETALYADO ang budget na gagawin para malaman at madali na lang e check. at kung pwede wag isahang cash advance lang ang ina-lot sa inyu.
Ang Cash Advance Form ay controlled ng treasurer. May serial number dapat at issued in a sequencial manner. Lumapit lng kau kay treasurer kung mag cash advance then bibigyan nya kau ng form na may serial number. Ms Treasurer, don’t give them the forms na walang serial number. Each time na mag issue ka ng form dapat nakalista sya dun sa cash advance monitoring report mo..
Upon liquidation, mag fill out ulit ung nag cash advance ng LIQUIDATION / REIMBURSEMENT FORM, then na ka attach lahat ng resibo at ung liquidation stub. Kelangan fully supported ang form or with valid explanation.. The form shall be submitted back to the treasurer so that she can check the details and the supports. Pwede kasing may reimburseable kau or may pera kaung isasauli.. As much as possible iwasan natin na gumastos galing sa bulsa natin. If you feel na naubusan na kau ng cash advance, mag liquidate kau din make another cash advance..Iwasan din natin na mag cash advance tau ulit kahit hindi pa na liquidate ung unang cash advance.
At the end of the event, the audit com will collect these forms and other relevant documents for us to check and verify whether these procedures are being followed consistently and effectively.
If you have suggestions to add or remove or Any Violent reactions, Please Post here!!! Lolzzzzz…
